> For the complete documentation index, see [llms.txt](https://docs.snackprompt.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.snackprompt.com/next-steps/workflows-webhooks.md).

# Workflows & Webhooks

Let's start by explaining what a workflow is.

### What is a Workflow?

A workflow is the structured path a task follows from draft to completion. It defines who does what, in which order, and what criteria must be met to move to the next phase.

#### Components of a Workflow:

* Input: The starting point (e.g., an image request from a client).
* Steps: The actions performed (e.g., creating the prompt, generating the image, reviewing quality).
* Decision Points: Moments where the flow can take different paths (e.g., "Is the image good? If yes, send; if no, redo").
* Output: The final delivered result.

{% hint style="info" %}
An efficient workflow turns chaotic tasks into predictable and scalable processes.
{% endhint %}

### 
Where can I find workflows in Snack Prompt?

In the Snack Prompt on your left sidebar, clicking on your profile picture will give you two options: workflows and webhooks. Let's select the workflow option first.

<figure><img src="/files/6KpagDM9LjV2iOqCLxhB" alt=""><figcaption></figcaption></figure>

If you don't have any workflows, you can click on the "create one" option or the + if you already have one.

<figure><img src="/files/YMFR7qbpb37ub8ebklga" alt=""><figcaption></figcaption></figure>

When you open the creation screen, you will have some options. Let's fill them in.

<figure><img src="/files/xqjcD8wIE7xyBbV9MptR" alt=""><figcaption></figcaption></figure>

I filled in the first three fields: the name, which item I would like to trigger the workflow, and when the workflow should be activated.

<figure><img src="/files/6NVf6dmgezY6SNNScDdw" alt=""><figcaption></figcaption></figure>

In the last option, you will specify which webhook you would like to activate via the workflow.&#x20;

If you already have a webhook, simply select it (+ Add Webhook) and press the submit button. The workflow is already activated by default, but you can deactivate it.

<figure><img src="/files/nmfTWKkv3vIYt6bw6WTi" alt=""><figcaption></figcaption></figure>

If you don't have a webhook, click on "create one" and another screen will open for you to fill it out.

<figure><img src="/files/xUbWBfGm68ufx4hG3Oo0" alt=""><figcaption></figcaption></figure>

But before filling it out, I'll explain what a webhook is and why I need it in a workflow.

### What is a Webhook?

A Webhook is an event-based communication mechanism between applications. Instead of one system constantly asking "is there anything new?" (which is called *Polling*), the Webhook sends the information instantly as soon as the event occurs.

#### Why do you need it in a Workflow?

1. Real-Time Speed: The moment a form is submitted or a payment is approved, the Webhook "pushes" the data to your workflow without delay.
2. Resource Efficiency: It saves processing power and battery, as the workflow is only activated when there is actual work to be done.
3. Connecting Different Apps: It is the universal language that allows tools without native integrations to talk to each other.

#### Practical Example:

Without Webhook: Your automation checks email every 15 minutes to see if an order has arrived.

With Webhook: The sales website "notifies" your automation the exact second the sale is made.

{% hint style="info" %}
Think of a Webhook as an "intercom": you only go to the door when it rings, instead of constantly checking the sidewalk to see if someone is there.
{% endhint %}

### So how do I create a webhook?

The main point is the URL; you need to set one up. You can use Zapier, Make, or n8n. To learn more about creating a webhook URL using n8n, [click here](/bring-your-data-into-ai/how-to/get-started-with-integrations/how-to-integrate-with-n8n.md).

After learning how, you just need to use it in the creation field.

<figure><img src="/files/2ZQWaI2ew4bcYAizKDb0" alt=""><figcaption></figcaption></figure>

Press the submit button and that's it, you have a complete process.

Now that you know about our webhooks and workflows, let's learn about API Keys!